Skoolyte help
How to do everyday school work in Skoolyte — the same guides your staff see inside the app.
Getting Started
- What is Skoolyte?
- What should a new school set up first?
- How do I change what is on my dashboard?
- Can I reorder the left menu?
Students
- How do I add a new student?
- How are admission numbers given?
- How do I import students from Excel?
- How do I change which fields the student form asks for?
Admissions
- How does the admissions process work?
- How do I record a walk-in or phone inquiry?
- Can parents apply online?
- What is an Admission Cycle?
Promoting Students (New Session)
Audits (Check Your Records)
Employees & Teachers
- How do I add a teacher or staff member?
- How does a teacher log in?
- How do I set which subjects and classes a teacher can take?
- Where do I see a teacher's attendance, salary and documents?
Collecting Fees
- How do I collect a fee at the counter?
- Can a parent pay less than the full amount?
- What happens if a parent pays more than is due?
- How do I give a discount while collecting?
Fee Setup & Management
- How do I set up fees for the first time?
- How do I generate monthly fees?
- How do I charge a one-off fee to some students (e.g. trip, books)?
- How do I bring in old balances (arrears) when we start using Skoolyte?
Discounts, Waivers & Scholarships
- What kinds of discount does Skoolyte support?
- When does a new discount take effect?
- What is the difference between a discount and a waiver?
- Where do discounts show in the accounts?
Families & Siblings
- What is the difference between Families and Siblings?
- How are siblings found?
- How do I create a family?
- How do I collect fees from a family?
Cash Sessions (Cash Drawer)
- What is a cash session?
- How do I open my drawer?
- How do I close my drawer at handover?
- Where can the admin see all cashiers?
Accounting & Expenses
- Do I have to enter fee income in the accounts myself?
- How do I record an expense or other income?
- Where can I see and approve pending entries?
- What is the Chart of Accounts?
Payroll & Salary Advances
Classes, Sections & Subjects
- How do I set up classes?
- How do sections work?
- How do I add subjects and give them to classes?
- Is there a quick way to set up subjects, chapters and a question bank?
Timetable & Substitutions
- How do I make a timetable?
- A teacher is double-booked. How do I find clashes?
- How do I check that teachers aren't overloaded?
- Can I see or print the whole school's timetable?
Attendance
- Who marks student attendance?
- How do I mark attendance?
- How do staff check in and out?
- Where can I see staff attendance?
Staff Leave
Exams, Marks & Results
- How do I create an exam?
- What is on the exam page ("Manage exam")?
- How do I print roll number slips?
- How do teachers enter marks?
Annual Results, Report Cards & Gazette
- How do I make the annual (final) result?
- How do I review a class and print report cards?
- What is the Gazette?
- How does the annual result connect to promotion?
Question Papers, Question Bank & Online Exams
Reports
Announcements, Calendar & Daily Diary
Staff Chat & Skoolyte Support
- How do I contact Skoolyte support?
- Who answers first?
- I wrote again after my question was resolved. Is that a new ticket?
- Can staff chat with each other?
School Settings
Users, Passwords & Security
- What roles are there, and what can each do?
- How do I give someone a login?
- Someone forgot their password. What do I do?
- How do I change my own password or email?
Campuses & Branches
- How do I add a campus or branch?
- How do I switch between campuses?
- How do I limit a staff member to one campus?
- Can a cashier at one campus take fees for a student of another campus?
SMS & WhatsApp Messages
- How can Skoolyte message parents?
- How do I set up SMS?
- How do I set up WhatsApp Business messages?
- Which messages are sent automatically?
Plan & Billing
- What plans are there?
- What happens if we go over the student limit?
- A menu item has a lock on it. Why?
- How do we pay?
Offline Mode
- Does Skoolyte work without internet?
- What is different about fees taken offline?
- How do I prepare a device before going offline?
- Some changes failed to sync. What do I do?
API Keys & Integrations
- What are API keys for?
- How do I create a key?
- Which permissions can a key have?
- How do I stop a key working?
AI Tools & Teacher Training
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